Microfilm Scanning, Conversion & Digitization

Do you have microfilm that you need scanned or converted to digital?

We can help!

Microfilm Scanning

Utilizing the latest film scanning equipment and best-in-class processes, Digital Film Services will scan your microfilm records (16MM / 35MM) to digital for access via a PC on DVD or to be loaded into your document imaging system.

If you would like a quote for the conversion of your records, you can click here to request an estimate or call us at 866-609-4DFS (4337).

How will we be able to access the rolls once they have been converted?

We can provide your scanned images back to you in any format you prefer. Typically, we convert the roll’s into PDF or TIFF Group IV format and deliver them back on CD/DVD in a folder directory structure. We can also provide the images back in a format that will easily import into your document imaging system.

Option 1 – Roll Level Indexing

We would scan each roll and place the images from that roll into a folder or multi-page image (PDF or TIFF). There would be a separate folder or image for each roll. The folder or image would be named by the title on the roll lable.

 

Microfilm Scanning - Roll Level Indexing

This type of indexing is optimal for most applications because it enables you to access the microfilm images on your PC / Server in the same way it is currently being access via microfilm without dealing with the hassle of loading it onto the microfilm reader. Scanning at a roll level is the most cost effective way to convert the images because it eliminates almost all of the indexing costs. If a deeper level of indexing is required, or you need to search documents directly, then document level indexing should be used.

Option 2 – Record Level Indexing

We would scan the rolls of microfilm, go though each image individually and break them out into documents. For example, let’s say the rolls contain student record documents, we would group all of the records for an individual student into a multipage TIFF/PDF and name the image by “Student_Name” or “SSN” or “Student_Name,SSN”. Once all the images are broken out, grouped and burned to CD/DVD you will be able to search by Student Name or Social Security Number to pull up what ever student file you are looking for.

Microfilm Scanning - Roll Level Indexing
* In some cases this process can be automated, if document level blip’s were added when the records were indexed.

What types of microfilm do you convert?

16MM Microfilm
  • 16MM Microfilm
  • Various lengths: 100′ and 215′ most common
  • Blipped or Un-Blipped film

 

35MM Microfilm
  • 35MM Microfilm
  • Various lengths: 100′ and 215′ most common
  • Blipped or Un-Blipped film

Why convert from microfilm to digital?

There are several reasons to convert from microfilm to digital:

  • Microfilm deterioration – Over time microfilm tends to deteriorate, expecially if it is not stored in optimal storage evironment. We have seen cases where essential records have been completely lost due to complete deterioration of the microfilm. In less extreem cases, the image quality can simply decline to the point where it is no longer legible.
  • Ease of access – Lets face it, accessing microfilm records is a pain. The roll needs to be pulled, loaded onto the microfilm reader, and then the approrate image must be located. If the microfilm records need to be accessed frequenly, and substanital time savings will be gained from the conversion.
  • Lack of harware support – As new microfilm creation is phased out, the number of companies supporting microfilm readers is declining. In some cases, the cost of supporting or purchasing a new microfilm reader will pay for the cost of conversion.

How much will it cost to convert from microfilm to digital?

The cost of converting your microfilm records will vary depending on a number of variables:

  • What size film is the film? 16MM or 35MM
    • The cost for scanning 16MM microfilm is about $.02 per image
    • The cost for scanning 35MM microfilm is about $.05 per image
  • How do you want the records indexed?
    • Roll level indexing (described above)
      • This method of delivery is less expensive because less labor hours are required for breaking out the documents and indexing
    • Document level indexing (described above)
      • This mothod of delivery will be more expensive but certain variables can keep the costs down (existance of document level blips and or a CAR system to help automate indexing)
  • What DPI do you want the images scanned at? 200dpi, 300dpi, 400dpi (200dpi is typically used)
  • How many images are on your rolls?
    • 16MM film typically has between 2,000 – 2,500 images per roll
    • 35MM film typically has between 500 – 900 images per roll

If you would like us to provide you with a quote for your project, you can contact us directly at 866-609-4DFS or send us an email at sales@digitalfilmsolutions.com.

How are film conversion projects priced?

  • Scanning – There is a flat, per image fee for scanning
    • 16MM – about $.02 per image depending on volume, desired dpi, and output
    • 35MM – about $.05 per image depending on volume, desired dpi, and output
  • Indexing – If you want document level indexing (where we group the images out into records) there is a per record indexing cost.
    • Typically about $.01 per keystroke for indexing (we can help you estimate the total project cost)
  • Media – Cost for writing the images onto your desired media (CD, DVD, Hard Drive, FTP)
    • Typically $15 for CD’s
    • Typically $25 for DVD’s

If you would like us to provide you with a quote for your project, you can contact us directly at 866-609-4DFS or click here to request an estimate.

How can we get our microfilm scanned for import into our document imaging system?

We have scanned film for import into a variety of imaging systems (FileNet, ImageNow, Alchamey, Digitech, Docfinity, and many others). We will work with you before starting the project to isolate the required import file for your system. In most cases, a TIFF Group IV image with tab delimited index file works fine for the import.

 

If you would like us to provide you with a quote for your project, you can contact us directly at 866-609-4DFS or click here to request an estimate.