Microfiche Scanning, Conversion & Digitization

Do you have microfiche you need scanned or converted to digital?

We can help!

Microfiche Scanning

Utilizing the latest film scanning equipment and best-in-class processes, Digital Film Services will scan your microfiche records (16MM / 35MM, COM / Jacketed / Step and Repeat) to digital for access via a PC on DVD or to be loaded into your document imaging system.

If you would like a quote for the conversion of your records, you can click here to request an estimate or call us at 866-609-4DFS (4337).

How will we be able to access the fiche records once they have been converted?

We can provide your scanned images back to you in any format you prefer. Typically, we convert the fiche into PDF or TIFF Group IV format and deliver them back on CD/DVD in a folder directory structure. We can also provide the images back in a format that will easily import into your document imaging system.

Option 1 – Fiche Level Indexing

We would scan each fiche and place the images from that fiche into a folder or multi-page image (PDF or TIFF). There would be a separate folder or image for each fiche. The folder or image would be named by the title on the fiche lable.

Microfiche Scanning - Fiche Level Indexing

This type of indexing is optimal for most applications because it enables you to access the microfiche images on your PC / Server in the same way it is currently being access via microfiche without dealing with the hassle of loading it onto the microfiche reader. Scanning at a fiche level is the most cost effective way to convert the images because it eliminates almost all of the indexing costs. If a deeper level of indexing is required, or you need to search documents directly, then record level indexing should be used.

If you would like a quote for the conversion of your records, you can click here to request an estimate or call us at 866-609-4DFS (4337).

Option 2 – Record Level Indexing

We would scan the rolls of microfiche, go though each image individually and break them out into documents. For example, let’s say the fiche contain student record documents, we would group all of the records for an individual student into a multipage TIFF/PDF and name the image by “Student_Name” or “SSN” or “Student_Name,SSN”. Once all the images are broken out, grouped and burned to CD/DVD you will be able to search by Student Name or Social Security Number to pull up what ever student file you are looking for.

Microfiche Scanning - Document Level Indexing

If you would like a quote for the conversion of your records, you canclick here to request an estimate or call us at 866-609-4DFS (4337).

What types of microfiche do you convert?

jacketed microfiche
  • Jacketed Microfiche
  • 16MM & 35MM

 

COM Microfiche
  • COM Microfilm
Step & Repeat Microfiche
  • Step and Repeat Microfiche

Why convert from microfiche to digital?

There are several reasons to convert from microfilm to digital:

  • Microfiche deterioration – Over time microfiche tends to deteriorate, expecially if it is not stored in optimal storage evironment. We have seen cases where essential records have been completely lost due to complete deterioration of the microfilm. In less extreem cases, the image quality can simply decline to the point where it is no longer legible.
  • Ease of access – Lets face it, accessing microfiche records is a pain. The fiche needs to be pulled, loaded onto the microfiche reader, and then the approrate image must be located. If the microfiche records need to be accessed frequently, and substanital time savings will be gained from the conversion.
  • Lack of harware support – As new microfiche creation is phased out, the number of companies supporting microfiche readers is declining. In some cases, the cost of supporting or purchasing a new microfiche reader will pay for the cost of conversion.

If you would like a quote for the conversion of your records, you can click here to request an estimate or call us at 866-609-4DFS (4337).

How much will it cost to convert from microfiche to digital?

The cost of converting your microfiche records will vary depending on a number of variables:

  • What type of microche is it? Jacketed Microfiche, COM Microfiche, or Step & Repeat Fiche
    • The cost for scanning Jacketed Fiche is about $.06 per image
    • The cost for scanning COM microfilm is about $.035 per image
    • The cost for scanning Step & Repeat Fiche is about $.045 per image
  • How do you want the records indexed?
    • Fiche level indexing (described above)
      • This method of delivery is less expensive because less labor hours are required for breaking out the documents and indexing
    • Document level indexing (described above)
      • This mothod of delivery will be more expensive but certain variables can keep the costs down (existance of document level blips and or a CAR system to help automate indexing)
  • What DPI do you want the images scanned at? 200dpi, 300dpi, 400dpi (200dpi is typically used)

If you would like us to provide you with a quote for your project, you can contact us directly at 866-609-4DFS or click here to request an estimate

How are film conversion projects priced?

  • Scanning – There is a flat, per image fee for scanning
    • The cost for scanning Jacketed Fiche is about $.06 per image
    • The cost for scanning COM microfilm is about $.035 per image
    • The cost for scanning Step & Repeat Fiche is about $.045 per image
  • Indexing – If you want document level indexing (where we group the images out into records) there is a per record indexing cost.
    • Typically about $.01 per keystroke for indexing (we can help you estimate the total project cost)
  • Media – Cost for writing the images onto your desired media (CD, DVD, Hard Drive, FTP)
    • Typically $15 for CD’s
    • Typically $25 for DVD’s

If you would like us to provide you with a quote for your project, you can contact us directly at 866-609-4DFS or click here to request an estimate

How can we get our microfiche scanned for import into our document imaging system?

We have scanned film for import into a variety of imaging systems (FileNet, ImageNow, Alchamey, Digitech, Docfinity, and many others). We will work with you before starting the project to isolate the required import file for your system. In most cases, a TIFF Group IV image with tab delimited index file works fine for the import.

If you would like us to provide you with a quote for your project, you can contact us directly at 866-609-4DFS or click here to request an estimate